Not your records in somebody else's cloud.
Built as a HIPAA-compliant system from the ground up. Your records are never used to train a model.
For QME and AME practice owners
stillwater gives you back the view.
The state keeps assigning you cases. Fewer of them are becoming income. We chase the records, draft the paperwork, and watch the deadline, so the case that’s already yours doesn’t quietly become the one that got away. You read what we prepare. You sign it. That’s the whole of what it asks of you.
Your records are never used to train models · Nothing goes out under your signature until you’ve read it
What we will not do
The objections are the design.
Patient records aren’t a software problem. They’re a custody problem, and a login doesn’t solve it.
Not a signature the software gets to spend.
Everything that goes out under your name stops at you, with every change from the prior draft marked. Assistance, never substitution.
Not another system your staff has to run.
We configure it, operate it, and maintain it. Your staff reviews results. Nobody inherits another console.
The work
Start where the work is already painful.
Each engagement begins with one recurring job, adapted to your records, your templates, and your deadlines.
The unbilled work
Record-review pages that never got counted, testimony time that never got billed, complexity factors the record supports and nobody coded. Found first, before anything else changes.
Case readiness
Records requested the day a case is assigned and chased until they arrive, organized before the exam date, so an assigned case doesn't fall off the calendar.
Records intelligence
Every record you've produced or received, searchable in seconds, including years of scans no keyword search can currently read.
Report preparation
The paperwork a case needs, drafted in your own format, with every change from your prior draft marked. You read it. You sign it.
The statutory clock
Every deadline that could cost you standing on the panel, visible before it runs out.
Consistency
What you've concluded on a similar case before, easy to find — not just what you happen to remember when someone asks under oath.
Records custody
A HIPAA-compliant AI system, built to keep patient data secure and under your control.
Family offices
Single- and multi-family offices run the same practice under a different set of controls. That work has its own page.
Proof pattern
No case study here.
We don’t tell stories about physicians’ practices — the same discretion covers yours. What we can tell you plainly: this isn’t a pitch deck. Right now, for a real independent QME practice, we read the records and prepare the paperwork, on a HIPAA-compliant AI system built for exactly this.
Every draft comes back to the physician to read and sign.
No names. No numbers. Just what’s actually running today.
How it runs
A service engagement, not a software rollout.
A fixed price to build and a flat fee to run it. No per-report charge, no per-seat license, and never a percentage of your billings.
01
Map the work.
We find where the practice is actually losing time or standing, and stand up your environment to match how your records are held.
02
Prove it on your files.
The first workflow runs beside how you work today, on your real records, not a demo set — and we compare. You change nothing until the comparison earns it.
03
Hold the gate.
Nothing goes out under your name until you've read it. The system prepares the work; you review and sign.
04
Run and expand.
We operate it on a flat fee, and add the next piece of work only once the first one has earned it. If a piece doesn't earn it, we say so, and we don't build it.
Questions
Plain answers before a private conversation.
Is Stillwater a software platform?
No. We use software, but you buy the operated work. The platform stays in the background.
Where do our records live?
In a dedicated, HIPAA-compliant environment scoped to your practice, never pooled with another client's, and never used to train a model. Where records can't leave the building at all, we can run the whole path on hardware you own.
What happens to work that goes out under my name?
It stops at you. The system drafts the sections and marks every change from the prior version, then holds. You review and sign.
How is this billed?
A setup engagement plus a flat monthly retainer. Pricing follows the work, the entity structure, and the level of separation required.
Private inquiry
Start with the case work that's costing you most, and prove it on your own records.
hello@stillwatr.io
The first conversation commits you to nothing. If it isn't worth building, I'll say so.